Packing and shipment details should be reviewed alongside the product specification. A price comparison is incomplete if suppliers have assumed different bag weights, markings, loading methods or destinations.
Define the packing requirement
State the preferred packing format, net weight, tolerance, pallet or bundle requirement, protection and markings. If the supplier may propose an alternative, ask for that alternative to be identified clearly in the quotation.
Provide the real destination
The RFQ should identify the destination port or country and the requested Incoterm. If there are handling restrictions, document-format requirements or consignee marking rules, include them before the order.
Confirm the loading scope
Clarify what is included in the quoted loading arrangement. Product weight, package count and container planning should be confirmed against the final order rather than inferred from a website photograph.
Create a shipment checklist
Before commercial confirmation, align the product, quantity, packing, markings, inspection, required transaction documents, Incoterm and destination. This gives the buyer and supplier one written basis for shipment coordination.
Sources used for this article
- Zhonghao internal order-confirmation workflow for packing and loading coordination